Purchasing Department

Responsibilities

The Purchasing Department is the central purchasing agency of the City of Palm Beach Gardens government. It is the responsibility of the Purchasing Department to issue and maintain purchasing policies, procedures and guidelines for the city's departments. It is also the Purchasing Department's responsibility to issue solicitations and prepare contracts at the authorization levels established within the purchasing guidelines.

Goals

The Purchasing Department's goal is to provide the city with the required goods and services in the most cost effective manner and at the time and place necessary to help ensure that the city provides the public timely and quality service. The purchasing function involves the procurement of goods, materials, supplies, equipment, and services at the lowest possible cost consistent with the quality needed for the daily operations of various city departments. The department's ultimate goal is the promotion of the city's best interest through proper planning and fair dealing with vendors to obtain maximum value for each dollar expended.

Awards & Recognition

The Purchasing Department of the City of Palm Beach Gardens has been awarded the National Institute of Governmental Purchasing's (NIGP) OA4 Accreditation Award and the Small Agency Certification Award from Universal Public Procurement Certification Council (UPPCC). The Department is also the proud recipient of the National Procurement Institute's Achievement of Excellence in Procurement Award and is a Sterling Award winner.

How to Obtain Information on Bids & Other Solicitations

The City of Palm Beach Gardens utilizes electronic online services for notification and distribution of its Solicitations documents. The City's Solicitation information can be obtained from: a) Public Purchase - Please contact Public Purchase by email; website; or call 801.932.7000 for additional information on registration; b) DemandStar - Please contact DemandStar at online or by calling them at 1.800.711.1712; c) Bid Notifications - The City emails all advertised Solicitations to vendors who have signed up for bid notifications. DemandStar and Public Purchase are independent entities and are not agents or representatives of the City. Communications to these entities do not constitute communications to the City. The City is not responsible for errors and omissions occurring in the transmission or downloading of any documents, addenda, plans, or specifications from these websites. Vendors who obtain Solicitations from sources other than those named above are cautioned that the information may be incomplete.

IMPORTANT NOTICE ON ELECTRONIC BIDDING

The City is transitioning to a new online bid platform powered by Negometrix, which is completely free for all participants. Vendors seeking to do business with the City are required to register on the platform. All solicitations, addenda, changes, and other publicly released information will be released through this platform and the City's Purchasing webpage. 

Registration with Negometrix is free and is required prior to submitting a bid response. You can register at https://app.negometrix.com/registration. Firms are required to submit their bids and proposals electronically. Vendors will not be permitted to fax or email offers, or to deliver bid packages to the City. To maintain a secured sealed process electronic submissions must be made through the Negometrix platform only. 

Vendors who obtain solicitations from sources other than Negometrix are cautioned that the information may be incomplete. Vendors interested in a specific solicitation should register at least 24 hours in advance of the Due Date to ensure proper registration.

Vendors already registered with Negometrix to receive solicitations from another agency do not need to register again. When registering, ensure that an active email is included and that all NIGP commodity codes are selected for the goods and services offered by the vendor or in which the vendor is interested as a sub or supplier. When a new solicitation is issued, vendors listing commodity codes related to the solicitation will be notified through email. You can also find all current Palm Beach Gardens bids at: https://app.negometrix.com/buyer/3543 

If assistance is needed, please feel free to contact the Negometrix service desk at (724) 888-5294 or email to servicedesk.us@negometrix.com